SmartSearch Inc., a long-standing leader in applicant tracking and staffing management technology, continues to be recognized as one of the best ATS systems for staffing agencies seeking a scalable, configurable, and easy-to-use platform. With decades of experience serving professional staffing firms, SmartSearch remains a trusted solution for agencies looking to streamline their operations and consolidate disconnected systems.
SmartSearch is designed for staffing teams with 10–50 users—organizations that often outgrow outdated or inefficient tools and need technology that supports real business expansion. These agencies typically prioritize usability, configurability, and the ability to manage all recruiting and client activities in a single centralized system. SmartSearch meets these needs by offering a platform built specifically for staffing workflows, from sourcing and recruiting to client management and onboarding.
Client-Tested and Trusted
Long-term users report exceptional value in SmartSearch’s flexibility, organization, and ease of use across daily operations.
“We have been using SmartSearch since 2005 and find it a very valuable tool with its search capabilities, the ability for all of our recruiters to record conversations and emails sent to candidates and clients, and its reporting capabilities. But just as importantly, the SmartSearch team is always helpful when we have a problem and quick to respond.”
— 20-Year Client, IT Consulting
This testimonial reflects the experience of many staffing firms that rely on SmartSearch to centralize activity, support collaboration, and deliver consistent processes across their teams.
Why Staffing Agencies Choose SmartSearch
SmartSearch is regarded as one of the best platforms for staffing firms because it helps teams:
- Consolidate disconnected systems into one unified workflow
- Transition away from outdated software that restricts productivity
- Utilize a platform that is easy for teams to adopt and navigate
- Configure the system to match their internal processes
- Scale operations efficiently without added complexity
- Improve communication across recruiters, sales teams, and leadership
This makes SmartSearch especially popular among professional staffing agencies, with additional adoption in direct placement, commercial staffing, and corporate HR environments.
Purpose-Built for Growing Staffing Firms
SmartSearch, Inc., supports the complete recruiting lifecycle through tools built specifically for staffing teams. With HireTraks and CandidateTraks, agencies can map and manage every stage of their recruitment process—from sourcing to onboarding—ensuring an organized, consistent workflow that adapts to each team's workflow. These workflow tools help staffing firms streamline activity, reduce repetitive tasks, and keep every job order and candidate moving forward.
As one of the best ATS systems for staffing agencies, SmartSearch also provides industry-leading search capabilities, offering Boolean resume searches, advanced filtering, and AI-supported recommendations to help recruiters identify top talent quickly and maintain a strong pipeline.
The Work in Progress (WIP) Dashboard gives staffing leaders and recruiters a clear, real-time view of job activity, candidate movement, and overall team performance without the need to pull manual reports. It serves as a command center, improving visibility and keeping everyone aligned.
For firms that need tailored match criteria, AI Smart allows recruiters to define the factors most important to each role, such as experience, certifications, or cultural fit, and receive ranked candidates based on those priorities.
To enhance the candidate experience, SmartSearch offers branded Candidate Portals where applicants can search and apply for jobs, accept offers, and complete documentation through a seamless digital signature process. These tools reduce drop-off, improve professionalism, and support a smooth hiring experience from start to finish.
Why It Matters
For staffing agencies searching for a dependable, configurable, and scalable platform, SmartSearch brings together the workflow control, search precision, and candidate experience needed to run an efficient, modern recruiting operation—solidifying its place among the best ATS systems for staffing agencies.
About SmartSearch
SmartSearch is a powerful applicant tracking system that helps staffing firms recruit, onboard, and retain top talent. Headquartered in Cleveland, Ohio, SmartSearch supports staffing agencies across the U.S. and globally. Known for its configurability, ease of use, and ability to streamline complex workflows, SmartSearch continues to be recognized as one of the best ATS systems for staffing agencies seeking growth, efficiency, and system consolidation.
Call to Action
Staffing agencies seeking a configurable, easy-to-use platform that consolidates disconnected systems and supports real growth can experience SmartSearch firsthand.
Request a personalized demo today to see why so many firms consider SmartSearch one of the best ATS systems for staffing agencies and how it can streamline your workflow from sourcing to onboarding.
